Pricing
Real numbers so you can plan. Every program gets scoped to fit, so think of this as the shape of a quote, not the quote itself.
Nothing here is cookie-cutter, but you still deserve a number
Most managed merchandise companies won't show you a price until you've sat through a discovery call. We'd rather you walk in knowing roughly what things cost, and spend the call on your program instead of on our rate card.
So here's how we price, in the open. A hosted collection on our store is a light one-time setup and nothing monthly. A fully branded store is a one-time setup plus a monthly platform fee, with two months free if you pay annually. Fulfillment and add-ons are per order, only for what you use. Product pricing has decoration built in and is quoted from the catalogue. Everything below is in Canadian dollars, plus tax.
And everything flexes. Mix tiers, add or drop services, or bring us a program that doesn't fit any box. We'll scope it and put the costs in writing before anything gets built.
Two ways to run a store
Not every program needs its own branded storefront. A hosted collection gets you live fast on our store. A fully branded store is yours end to end. Both are built and run by us.
Just need decorated apparel or promo products, no store? You don't need either. Skip to product pricing.
Hosted collection
Your products on ladybugdesigns.store
$199
one-time setup
$0
monthly
Your logo and products on a collection page within our store, with our checkout. Light on customization, quick to launch. Small teams, associations, clubs, and anyone who wants to start simple.
Setup fee may be waived depending on volume.
- Your logo and products on a dedicated collection page
- Ladybug-branded checkout
- On-demand decoration or warehoused inventory, storage free while active
- Ships direct to each person
- Live in 2 to 4 weeks
- No custom address, roles, or budgets
Fully branded store
Your own storefront, your branding end to end including checkout, and the roles, budgets, and reporting your program needs. One-time setup plus a monthly platform fee, with two months free on annual billing.
Essentials
$1,500
one-time setup
$149
per month, or $1,490 a year
A single branded store with a focused catalogue. Orders ship as they come, on demand or from stock we warehouse for you.
- Your own storefront, branded end to end including checkout
- Bilingual out of the box
- 20 products included
- On-demand decoration or warehoused inventory, storage free while active
- Passwordless sign-in
- Claim codes for gifting
- Ships direct to each person
- Quarterly sales summary
- Named account contact
Program
$3,500
one-time setup
$295
per month, or $2,950 a year
Programs with budgets to manage, managers who approve, kits to assemble, or a catalogue that keeps growing.
- Everything in Essentials
- Expanded catalogue, sized to your program
- Budgets and manager roles
- Purchase-order invoicing
- Kitting-ready
- Monthly reporting
Enterprise
Scoped with you
setup and monthly to fit
Identity provisioning, multiple storefronts, custom reporting, or anything with an SLA attached.
- Everything in Program
- SCIM 2.0 provisioning from Entra ID
- Multiple storefronts
- Custom SLAs and reporting
Pay the platform fee annually and get two months free. Between tiers? We'll scope the middle.
School spirit wear stores
School stores run as hosted collections on ladybugdesigns.store. Families pay retail and order direct. We decorate on demand and ship to the home. Your school or parent council can earn a share of net sales as a fundraiser, or skip the fundraiser for the lowest family pricing. Either way, nothing comes out of the school budget.
Fulfillment and add-ons
Per order and per service, only when you use them. Shipping is charged at carrier rates with no upcharge.
| Service | Rate |
|---|---|
| Pick and pack from warehoused inventory | $3.00 per order for the first product type, $2.35 for each additional type. We count types, not pieces. |
| Kitting and assembly | $2.00 per kit up to 5 components, $0.50 per extra component. Packaging not included. |
| Polybagging | $0.35 per unit |
| Insert card or note | $0.50 per unit, printing extra |
| Custom box or mailer | At cost plus $1.00 handling |
| Storage, active program | $0 |
| Storage, dormant program (no orders in 90 days) | $1.00 per cubic foot per month, $25 minimum |
| Shipping | Carrier rates, no upcharge |
Decoration setup and minimums
One-time setup covers the art prep. After that, decoration is built into the product price.
| Item | Rate |
|---|---|
| Embroidery logo digitizing | $75 for most logos, up to $100 for complex artwork. One-time, and the file is yours. |
| Personalization setup (names, numbers) | $45 one-time |
| Screen print screens | $25 per colour, per design |
| DTF and heat transfer | $0 setup |
| Artwork cleanup and design | $120 per hour, 15-minute increments |
| Embroidery and DTF minimums | None. $20 order minimum. |
| Screen print minimum | 24 pieces per design |
What decorated products typically land at
Ranges, not quotes. Real pricing depends on the garment, the decoration, and the quantity. These are here so you can tell whether we're in your ballpark.
| Item, decorated | Typical range (CAD) |
|---|---|
| Tee, left-chest print | $14 to $20 |
| Tee, full-front print or DTF | $18 to $28 |
| Polo, embroidered* | $35 to $55 |
| Hoodie, embroidered or printed* | $55 to $85 |
| Quarter-zip, embroidered* | $65 to $100 |
* Embroidered logos are digitized once before the first run: $75 for most logos, up to $100 for complex artwork. The digitized file is yours to keep.
Promotional products like drinkware, bags, and tech are quoted from the catalogue. Browse the promo catalogue →
What we scope with you
Some things don't price off a list, and pretending otherwise would waste your time.
- Enterprise stores and integrations
- Employee recognition programs (most run $50 to $200 per employee per year, depending on the moments you cover)
- Screen printing over 500 pieces per design
- OECM purchases, where pricing is pre-negotiated through the marketplace
- Anything that doesn't fit the options above
Pricing questions
Do I need a store to order from you?
No. If you need 40 embroidered polos or 500 event tees, that is a product order at product pricing, and most of our clients started exactly that way. The store options are for organizations that want an ongoing storefront their people can order from.
What is the difference between a hosted collection and a fully branded store?
A hosted collection lives on ladybugdesigns.store: your logo and products on a collection page, with our checkout. It is fast, light, and it is how our school stores run. A fully branded store is your own storefront with your branding end to end, your own address, and the roles, budgets, and reporting your program needs. If you are not sure, start with the hosted collection. Moving up later is a scoped change, not a restart.
Can I mix and match?
Yes. The tiers are starting points, not boxes. Take Essentials and add budgets, take Program and skip reporting, or bring us something that fits none of them. We scope what you actually need and price that.
Why charge setup and monthly fees when some platforms say they are free?
Because building a bilingual store with your products, your artwork, and your rules takes real hours, and keeping it hosted, secured, and maintained costs real money every month. We would rather charge for both in the open than bury them in the price of every hoodie for the life of the program. When a platform is free, you are paying for it somewhere.
What does the setup fee actually cover?
The storefront build and branding, product setup with mockups, bilingual copy, claim codes or budgets depending on tier, testing, and launch. It does not cover the products themselves, which you buy as you go, or artwork beyond cleanup, which is the hourly line above.
What does the monthly platform fee cover?
Hosting on a PCI DSS Level 1 and SOC 2 Type II certified platform, security and uptime, catalogue maintenance, and the reporting and support that come with your tier. It applies to fully branded stores only. Pay it annually and you get two months free.
Are there fees that are not on this page?
No. If it is not listed here, it is not a fee. Shipping is at carrier rates with no upcharge, taxes are extra, and that is the whole list. If your program needs something we have not priced, it goes in the written scope before you commit.
Is there a minimum commitment or contract term?
No. Programs run month to month, or annually if you would rather bank the discount. If you leave, you keep your artwork, your data, and your inventory. We would rather earn the renewal than write it into a contract.
What happens when my program grows?
You move up. A hosted collection can become a fully branded store, and adding products, budgets, or manager roles to an Essentials store is a scoped change, not a rebuild. Nothing you paid for gets thrown out.
What if I only need warehousing and fulfillment, not a store?
That works. The add-on rates apply on their own. Plenty of clients send us inventory and we ship it out for them, no storefront involved.
Do you charge for warehousing?
Not while the program is active. Client-owned inventory sits in our Kemptville warehouse at no charge as long as orders are moving. If a program goes quiet for 90 days, a small storage fee applies until it picks back up.
I already have inventory or a store on another platform. Can you take it over?
Yes. We take in client-owned inventory at no charge for active programs, and migration from another platform is scoped as part of setup.
Do prices drop with volume?
Yes. Decorated apparel steps down at roughly 50, 200, and 500 pieces. If you are planning a large run, tell us the quantity and we will quote the tier you land in.
Is there a rush fee?
Sometimes. Standard turnaround is 2 to 10 business days for on-demand decorated items. Promotional products vary by item, and we will give you the timeline when we quote. If you need it faster, we will tell you what is possible and what it costs before you commit, not after.
How does payment work?
Setup is invoiced at kickoff. Platform fees are invoiced monthly, or annually with two months free. Product orders are invoiced on shipment. Established programs move to net 30, and we accept purchase orders on Program and Enterprise tiers.
Are prices in Canadian dollars?
Yes. Everything on this page is in CAD, plus applicable taxes. No currency surprises and no cross-border duties on domestic shipments.
Will you put it in writing?
Every program gets a written scope with costs before we build anything. What you see on that scope is what you pay.
Not sure which option fits?
A 15-minute call is faster than guessing. We'll tell you straight.
Book 15 minutes →